The CD/14 is the OFTEC warning and advice notice: the document you leave behind when something on an oil installation is not safe. It tells the person responsible exactly what you found, how serious it is, and what has to happen before the equipment is used again. The top copy stays with them.
The quickest way: draft it from the certificate that found the danger
Most dangers turn up during a CD/11 service or a CD/12 landlord check. When a check fails on either of those, or you record a serious observation on a CD/12, a Failures on this record panel appears with a Draft a CD/14 warning notice button.
Tap it and Mucka drafts the notice for you: every failed check becomes a risk on the CD/14, named after its appliance and carrying the note you wrote, so you are not retyping in a cold kitchen what you found ten minutes ago. The two certificates reference each other, and both serial numbers print on both PDFs.
You can also start one cold from Gas & Oil Certs: tap New certificate, choose the Oil tab, and pick Oil Warning and Advice Notice (CD/14).
Classify each risk
Every risk on the notice gets a category, straight from the OFTEC form:
- PR: a potential risk, which should be rectified urgently.
- IR: an immediate risk, which should be rectified before the equipment is used.
The classification is always your call. Mucka drafts the risk descriptions for you, but it never decides how serious a danger is.
Add a photo to any risk. On this document photographs matter more than anywhere else, and they all go on the certificate's photo page.
Finish the notice
- Warning labels. Say whether you affixed warning labels to the affected equipment. Do this alongside the notice, not instead of it.
- Date and time. A danger notice records when it was issued, not just the day, so the CD/14 is the one certificate that asks for a time.
- Signatures. You sign to provide the notification; the recipient signs to acknowledge it. The recipient is whoever you hand it to on site, and you can record who they are, a tenant or the site owner for example. If they will not sign, the notice still stands.
- Your OFTEC number prints on the notice if you have added it, and never blocks you if you have not.
Approve it and the notice locks as a legal record, ready to send as a PDF. If anything needs correcting afterwards, supersede it rather than editing, the same as any certificate.