Most invoices come from a quote you already sent (see Turn a quote into a job or an invoice). For one-off work or call-outs that never had a quote, you can raise the invoice from scratch.
Ask Mucka
Open Mucka and say:
"Invoice Sarah Walker £180 for the call-out yesterday, two hours of labour."
Mucka pulls up Sarah's record, drafts the invoice with line items, VAT and a 30-day due date by default, and shows it for you to check.
Or use the form
Head to Invoices and tap Add new invoice. Pick the client and fill in:
- Line items: description, quantity, unit price (Mucka does the totals)
- Tax rate: defaults to 20%, change per line if needed
- Due date: defaults to 30 days, edit if your terms differ
- Notes and footer: anything the client should read before paying
Hit save and you've got a draft invoice ready to send.
What "draft" means
New invoices always start as draft. Mucka doesn't send anything until you choose:
- Save & Send. Opens the email window so you can fire it off straight away.
- Save as Draft. Keeps it in the list to send later.
You can keep editing draft invoices freely. Once sent, the status flips to sent and the invoice is locked from major edits (so the version the client received always matches the version on file).
Common gotchas
- No client on file. Add the client first (Add your first client) then create the invoice.
- Wrong VAT rate. Set your default rate in Settings. One-off zero-rated or reverse-charge work can be set per line.
- Forgot the PO number. Pop it in the notes field or top of the description. Commercial clients often won't pay without it.
- Invoice number sequence. Mucka generates the next number automatically. Don't try to skip ahead or HMRC won't be happy.