If you work for housebuilders, a job isn't one address — it's a site with a hundred plots on it, and the same thing happens on every one. Mucka can hold that shape: the builder is the client, the site is the project, and the plots sit under it.
Turn site work on
It's off until you ask for it, because most firms never touch a new build.
Head to Projects, tap Settings, and switch on Site work. You need to be an owner or admin.
That does two things: every project gets a This is a site tick, and you get a second setting underneath — whether you invoice per plot or per project. Pick whichever matches how your builder pays. One valuation covering the whole site is per project; billing plot by plot is per plot.
Mark a project as a site
Open the project, tap Edit Project, and tick This is a site — it has plots.
The project is the site, not the builder. So if Stonebridge Homes have you on three developments, that's three projects — Elmbridge, Westcote, Ashby — all under the one client. That way "Plot 15" means something: it's Westcote's plot 15, not one of the other two.
Add the plots
Open the project and you'll see a Plots section. Tap Add plots and put the numbers in:
1-72, 85-93, 155-160, 218-284
Ranges and single numbers, separated by commas. As you type, Mucka tells you exactly what it's about to make — "154 plots: Plot 1, Plot 2, Plot 3 … Plot 284" — and the button says Add 154 plots, so you can check the number before you tap rather than after.
A plot that isn't a number goes in on its own: type the show home and that's what it's called.
Pasting the same list again is safe. Mucka only adds what's missing and tells you the rest were already there. So when the builder sends you another phase, paste the whole lot again — you won't get duplicates.
Plots you already had get picked up, not duplicated. If your address book already has "Plot 23 Elmbridge" — from an import, or because you've worked on it before — Mucka attaches that record to the site instead of making a second one beside it. Everything on it comes too: the postcode, the certificates, the job history. It tells you how many it picked up: "126 plots added, 28 already on your book were attached to the site."
It's careful about which ones it takes. A plot has to say which site it's on, either in the address or the town, before Mucka will attach it — a bare "Plot 27" with nothing else on it could belong to any of your sites, so it leaves that alone and makes a new one. Plot numbers belong to the site, so Ashby having a plot 14 never stops you adding plot 14 to Bodelwyddan. The one thing it won't do is move a plot that's already attached to a different site but says in its own address that it's on this one — "Plot 14 Bodelwyddan" filed under Ashby. That one is left where it is and reported so you can look.
What a plot actually is
A plot is an address record, the same as any other on your books — it just hasn't got a street address yet. That means it comes with everything an address has: jobs booked on it, photos, certificates, appliances, and a page of its own. Tap any plot in the list to open it.
Because a plot has no postcode to tell it apart, Mucka shows the site in brackets wherever it appears — Plot 1 (Elmbridge). So when someone rings up about plot 1 and you search for it, you can see which site they mean. You'll have plot 1 on every development you're on.
When the builder hands over the real addresses, put them on the plot and the number stays with it. Plot 4 is still plot 4 to everyone on site, long after it's become 14 Maple Way.
What each plot is worth
Under the plot list is the Rate card, where the price goes. On a development the price is the same for every plot of the same house type, so you set it once per type and every plot of that type picks it up — see price a site by house type.
Every plot has a timeline
Open a plot from the site's Plots list and it carries a Timeline: every photo put on that plot, grouped by stage and by who took them and when, with the site's stages across the top ticked where that plot has been signed off. Stage sign-offs from the Progress board, snags raised and fixed, and the visits booked at the plot all sit in the same list, newest first. It's the answer to "what does plot 4 look like right now, and how did it get there" without ringing anybody.
Photos get onto a plot two ways.
From the job, which is where the lads are. On any job on the site, the Photos section has a Photos go on picker above the camera buttons. Pick the plot — and the stage, if the site has them — once, and every photo taken after that lands on the plot as well as on the job. The job's own grid captions the tile "Plot 4 · First fix" so it's obvious what went where. This is deliberately the engineers' way in: an engineer's seat opens their own jobs, and doesn't need to open plots or projects.
From the plot's page. Anyone who can edit projects gets Add photos on the timeline, with a stage picker and room for a line about them ("before the boards went down"). Handy for filing the builder's photos, or a set that came in on WhatsApp.
A photo tagged from a job shows on the timeline once, under its stage. It belongs to the job, so it's deleted from the job — the ✕ on the plot page only removes photos that were put on from the plot page.
Snags go against a real plot
If you're already using the snag list, snags on a site project now point at the actual plot rather than a label you type each time — so the plot's page shows what's outstanding on it, and the snag list and the plot list agree with each other.
Turning it off again
Untick This is a site and the Plots list comes off the project. Nothing is deleted. The plots stay in your address book with their jobs, photos and history, and ticking it back on brings the list straight back.
Mucka tells you how many plots are on the project before you save, so it's never a surprise.
Common gotchas
- Plot 2 comes before Plot 10. Mucka sorts them the way you'd read them out, not the way a computer would.
- One plot number per site. "4", "Plot 4" and "plot 4" are all the same plot, so you can't add it twice by accident.
- Big lists are capped at 500 at a time. If a site is genuinely bigger than that, add it in two goes.
- The Plots section only shows on a site. A bathroom refit doesn't get one, and neither does anything else until you tick the box.